Information for Exhibitors

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40th MMA Annual Meeting & Trade Show
January 18 & 19, 2019
Hynes Convention Center & Sheraton Boston Hotel
The MMA Annual Meeting & Trade Show is the largest regular gathering of local officials in Massachusetts.
MMA members are elected and appointed officials who are responsible for the purchasing of the more than $6 billion worth of goods and services used by local municipalities. More than 98 percent of Massachusetts communities are MMA members.
The Trade Show, held at the Hynes Convention Center in Boston, features companies offering the latest products and services tailored to Massachusetts cities and towns. The Trade Show is an opportunity to meet with local government officials and decision makers in one location at one time.
Host hotel reservation information
2018 Floor Plan (updated periodically)
Note: to discuss available booth locations, contact Karen LaPointe at 617-426-7272 ext. 154
NOTE: The MMA has received reports that unofficial companies have been contacting exhibitors and attendees offering to make their hotel reservations for the Annual Meeting & Trade Show. The MMA has not contracted with any company to make your hotel room reservations, which must be made directly with the Sheraton Boston Hotel. Contact Karen LaPointe at the MMA with any questions or concerns.
Annual Meeting Attendees
• Mayors
• Selectmen
• Councillors
• Aldermen
• City and Town Managers and Administrators
• Heads of key departments
• Other municipal employees
Who Should Exhibit?
Any company providing products or services to municipal departments such as the following:

• Engineering
• Human Resources
• Public safety
• Banking
• Housing
• Parks and recreation
• Public works
• Recycling
• Agriculture
• Environment
• Office equipment
• Legal services
• Construction
• Education
• Fire services
• Water and wastewater

Hours and Rates
The Trade Show hours are: 
• Friday, 11 a.m.-5 p.m.
• Saturday, 10 a.m.-2 p.m.

Prices per 10’ x 10’ booth
1 booth $2,368
2-3 booths $1,945 each
4-5 booths $1,820 each
6 or more $1,790 each
Nonprofit/Government Rate: $1,240 per 8’ x 10’ booth

Exhibitor Benefits
• 10’ x 10’ booth, including: 8’-high back drape and 3’-high side drape; 2’ x 6’ draped table, two chairs; a wastebasket, and an exhibitor identification sign with booth number
• Admission to all Annual Meeting workshops and receptions
• Three name badges for booth personnel, per booth
• Exhibitor listing in the Annual Meeting & Trade Show Program Book, the only program given to attendees. Your listing will include: Company name and contact information; 15-word description of your product or service, and booth number.
• Listing as an exhibitor in MMA marketing materials
• Pre-show promotion in the MMA’s official publication, The Beacon, and the MMA Website

Sponsorship Opportunities
Sponsorship opportunities are available at the Annual Meeting & Trade Show for those exhibitors looking for additional exposure.
Annual sponsored events include the following:
• Opening session speaker
• Opening session coffee service
• Opening reception
• Member organization breakfast
• Saturday evening entertainment
• President’s Reception
• Closing session speaker
• Closing session refreshment break
• Women Elected Municipal Officials luncheon
Room Rates and Hospitality Suites
As a registered exhibitor, you are entitled to a discounted room rate at the host hotel. Exhibitors interested in hospitality suites should contact Karen LaPointe at
Annual Meeting Program Book
Every Annual Meeting & Trade Show attendee receives a copy of the Program Book, the comprehensive guide to all the activities of the two-day event. The book includes display advertising and complete exhibitor listings.
For more information, call Karen LaPointe at 617-426-7272, ext. 154.