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Position: Administrative Assistant
Reports to: Superintendent of Schools
Under the direction of the Superintendent of Schools, the Administrative Assistant, performs a variety of administrative and secretarial tasks to relieve the Superintendent of detail and ensure the smooth, efficient operation of the office.
Nature of Position
This position requires a close, continuing relationship with the Superintendent of Schools and provides support in all operational aspects of the office. Work requires a thorough knowledge of the vision, goals, practices and procedures of the school system, the ability to process inquiries from staff and the broader community, interface with the School Committee and maintain a high level of confidentiality.
This position plays a key role in managing the written and oral communications among the Superintendent’s Office, the preschool, seven elementary schools, middle and senior high schools, and the various town departments relating to the operation of the Wellesley Public Schools.
The Administrative Assistant works closely with staff in other areas of the Central Office, including the offices of the Assistant Superintendents, Student Services, the Business Office, Human Resources, and Technology.
The incumbent works with the School Committee secretary in preparation of the School Committee agenda and other pertinent meeting materials.
The incumbent is expected to alert the Superintendent on matters requiring their attention, and anticipate, undertake and accomplish varied tasks with a minimum of supervision, foreseeing their probable opinions and requirements, and responding accordingly.
Bachelor’s degree and three or more years of secretarial/administrative experience preferred, or an associate degree and five or more years of increasingly responsible secretarial/administrative experience, preferably in a school system administration office.
Excellent interpersonal skills are essential and include the ability to:
Strong written and oral communication skills and attention to detail are required to proofread and edit documents, compose written communications and other materials for publication.
Must have or be able to quickly develop a high level of proficiency in using Mac iOS, Google platform, and Microsoft Office products (Word, Excel, and PowerPoint). Familiarity with the district’s website content management system (WordPress), student database (PowerSchool) and financial application (MUNIS) is desired.
Must have or develop proficient knowledge of the district’s staff and responsibilities, practices and procedures, School Committee policies, the Massachusetts Public Records Law, and the Massachusetts Open Meeting Law.
Compensation: $64,141-$87,963, commensurate with experience.
The Administrative Assistant will use tact and diplomacy when communicating with the Superintendent’s associates, parents, professional staff, and the general public, exercising a considerable degree of independent judgment with information kept confidential, as appropriate.
Performs a wide variety of administrative tasks, including:
Performs a variety of miscellaneous duties involving:
Interested applicants, please apply on TalentEd: https://wellesleyps.tedk12.com/hire/index.aspx.