Administrative Assistant to the Town Manager

Job Description

The town of Hamilton seeks a professional, organized, and customer-focused Administrative Assistant to provide confidential administrative and clerical support to the Town Manager and Select Board. This position serves as a primary point of contact for residents, staff, contractors, and community stakeholders while ensuring the efficient operation of the Town Manager’s Office.

Schedule: 37.5 hours per week
Monday, Wednesday, Thursday: 8 a.m. – 4:30 p.m.
Tuesday: 8 a.m. – 6:30 p.m.
Friday: 8 a.m.– 12:30 p.m.

Salary: $30.27 – $30.87 per hour

Key Responsibilities:

• Provide confidential administrative and clerical support to the Town Manager and Select Board.
• Coordinate calendars, meetings, agendas, and public notices.
• Process payroll, accounts payable, and departmental financial transactions.
• Maintain records and filing systems.
• Assist residents, staff, and outside agencies with inquiries and requests.
• Support Select Board meetings, Town Meetings, and special projects.

Qualifications:

• Associate’s degree in business administration, public administration, or related field preferred.
• Three to four years of progressively responsible administrative experience.
• Strong communication, organizational, and customer service skills.
• Proficiency in Microsoft Office applications.
• Municipal experience preferred.

To Apply: Submit a cover letter and resume to [email protected] with the subject line “Administrative Assistant to the Town Manager.”

For a complete job description and employment opportunities, visit: https://www.hamiltonma.gov/government/human-resources/career-opportunities/

Position open until filled. EOE.