Administrative Coordinator – Library

Job Description

TOWN OF MILTON

JOB POSTING

POSITION: Administrative Coordinator for Library Services

GRADE: LS-6: $31.26 per hour/Approximately $60,900 annually

DEPARTMENT: Milton Public Library

DATE: Sept. 15

RESPONSIBILITIES:

The Administrative Coordinator for Library Services performs administrative, financial, personnel, purchasing, and facilities-related functions in support of the Milton Public Library. Working under the general direction of the Library Director, the position manages payroll, staff leave accruals and balances, accounts payable, purchase orders, vendor records, budget reporting, financial reconciliations, and related records using applicable town and Library systems.

The position coordinates building work orders and onsite service contracts with the town’s Consolidated Facilities Department; manages building supplies; supports special projects and grants; and coordinates Library correspondence, donor acknowledgments, event calendars, signs, posters, and other communications materials. Additional responsibilities include processing onboarding paperwork for Library pages, assisting Town HR with employee paperwork and compliance requirements, and tracking annual renewals of Library service contracts and the Museum Pass program.

The successful candidate will work professionally and courteously with the public, vendors, Library staff, and town departments and will be expected to handle confidential administrative and personnel matters with discretion and accuracy.

REQUIREMENTS:

Education and Experience

High school diploma required; college degree preferred. Minimum of three years of relevant experience required, with five to ten years preferred. Experience working within a municipal organization is preferred.

Position closes Friday, Sept. 25.

This is a union position. The position is 37.5 hours per week, Monday through Friday, 8:30 a.m. – 5 p.m., with a one-hour lunch period. 

TOWN OF MILTON JOB POSTING

AN EQUAL OPPORTUNITY EMPLOYER