Title: Assistant Town Clerk
Location: Town Clerk’s Office
Status: Full-Time – 35 hours/week
Grade: 10
Salary: Starting at $26.09/hr

Duties: Employee performs administrative and record-keeping duties for the Town Clerk’s Office. Responsibilities include the administration and maintenance of the municipality’s records and files, assisting with elections, issuing licenses and permits, conducting research, collecting fees and fines, preparing reports, and assisting in the diverse daily activities of the Town Clerk’s Office. Processing and updating Annual Census and Voter Registrations, oversight of precincts at Town Elections and Check-in at Town Meeting. The Assistant acts as Town Clerk in her/his absence.

Education and experience: A candidate for this position should have an associate’s degree in business administration and at least three years of experience in municipal services or equivalent education and experience. Familiarity with state and local laws, with emphasis on Open Meeting Laws, would be beneficial.

Requirements:

Skill in: Communication, customer service, office organization and computer programs and applications (Email, Excel &Word) Working knowledge of Massachusetts General Laws, town bylaws and regulations relating to the functions of the Town Clerk’s Office. Knowledge of PeopleGIS and Civic Plus preferred, but not required.

Ability to: Maintain a high level of attention to detail; Maintain accurate, detailed records; Utilize good judgement; Problem solve. Maintain workflow under pressure of frequent interruptions, and work effectively with the public; Communicate tactfully and professionally with co-workers, other departments, and the public; Prioritize tasks; Maintain confidentiality of information consistent with public disclosure requirements; utilize office equipment; Work hours outside of regular business hours for the purposes of performing tasks responsible of the Town Clerk’s Office including, but not limited to Town Meetings, Elections, and Early Voting.

Special Requirements: A candidate must become certified by the State as a Notary Public within one month of hire and have a valid driver’s license.

Interested candidates please send letter of interest and resume to the Human Resources Department, 210 Central St., Hingham, MA 02043, or email to: humanresources@hingham-ma.gov. If emailing your letter and resume, please provide in PDF or MS Word DOCX (not DOC) format.

Deadline: August 16, 2019                                        Date of Posting: August 2, 2019