City Clerk

Job Description

The City Clerk is the official keeper of records for the city, including but not limited to Vital Statistics (birth, marriage, and death certificates), City Council records, Ordinances, and other official documents.

SUPERVISION RECEIVED: Works under the general direction of the City Council or designee.

ESSENTIAL FUNCTIONS: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Clerk to the City Council and to all Council Committees.
• Creates and maintains City Council agenda and records; attends all City Council and committee meetings and creates public records of events; functions as liaison between various municipal departments and City Council.
• Serves as the City’s frontline customer service department for residents and visitors seeking vital records, information, or comparable documentation.
• Registrar of Vital Statistics for the city; oversees and participates in the creation, maintenance, recording, and issuance of certified copies of births, deaths, and marriages; submits reports to the state and other authorities as required.
• Responsible for the receipt, recording, and maintenance of all official public records, including road layouts, general and zoning bylaws, personnel bylaws, ordinance bylaw, business certificates, professional registrations, conflict of interest disclosures, historical records, meeting minutes of municipal boards and committees, etc.
• Responsible for updating city administration and city website and records of all updated ordinances, charter review, and municipal codes.

SEE FULL JOB DESCRIPTION: www.medfordma.org

MINIMUM QUALIFICATIONS: Any equivalent combination of education, training, certification, and experience listed below.

Bachelor’s degree in public administration, political science, or related field with three years of related business administration, customer service, or bookkeeping experience, and five years of related experience in a supervisory capacity. Residency requirement follows city ordinance.

Beneficial:

Experience managing a high-volume office.

Municipal government experience.