Executive Assistant

Job Description

The town of Hubbardston seeks a highly organized, customer-service-focused Executive Assistant to support the Town Administrator, Select Board, and daily operations within Town Hall. This position serves as the primary point of contact for residents, vendors, and community partners, ensuring that inquiries are handled professionally and efficiently. Responsibilities include managing calendars, preparing agendas and meeting packets, drafting correspondence, posting public notices, supporting licensing and records management, maintaining digital files, and assisting with front-desk operations.

The ideal candidate will be proactive, reliable, and comfortable working in a fast-paced municipal environment with frequent public interaction. Strong communication and writing skills are essential, along with the ability to maintain confidentiality and handle sensitive information. Candidates should demonstrate proficiency with Microsoft Office, digital filing systems, and general office software. Experience in municipal government or customer-facing administrative work is preferred but not required.

This position plays a key role in ensuring smooth and transparent governance, supporting the town’s leadership team, and maintaining a welcoming and efficient Town Hall environment.

Compensation: $22.00/hour, up to 32 hours per week.
To Apply: Email résumé and cover letter to [email protected] with “Executive Assistant Application” in the subject line.
Open until filled.

Full job description:
www.hubbardstonma.gov/DocumentCenter/View/611/Executive-Assistant-PDF

Hubbardston is an EOE.