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The town of Littleton is seeking qualified applicants for a full time 40 hours/week, benefit eligible Executive Assistant position in the Fire Department. Responsibilities include providing administrative, clerical and technical support to the Chief, Deputy Chief, and all department personnel including composing and typing correspondence, taking notes, proofreading, answering the phone and routing calls as necessary and scheduling appointments, and coordinating multiple activities, jobs or projects providing recommendations for systems and process improvement. This position also works in conjunction with the Chief and Deputy Chief to prepare and manage the departmental budget, processes all accounts payable and accounts receivable for the department, prepares weekly accounts payable report for the Town Accountant, prepares the bi-weekly payroll for all department employees by verifying, recording, calculating, and submitting forms and prepares the monthly payroll for all department on-call members by verifying, recording, calculating, and submitting forms.
A complete job description and the employment application can be found on the Human Resources page at https://www.littletonma.org/human-resources/pages/employment-opportunities.
Successful candidates will have an associate degree and a minimum of five years progressively responsible experience in office management or public safety administrative work; strong accounting background with budget and payroll experience; or any equivalent combination of education and experience. This position will be subject to a thorough background check including drug and alcohol testing.
Effective July 1, the starting pay rate is $27.38 – $28.77/hour, commensurate with experience. This is a nonexempt position governed by the Personnel By-Law. Application with cover letter and resume should be sent to HR@littletonma.org. Applications accepted until June 10. The town of Littleton is an EOE.