Who is a member?
Our members are the local governments of Massachusetts and their elected and appointed leadership.
Essential duties of this position include but are not limited to the following: The Executive Assistant provides overall administrative support to the Superintendent of Schools and the District’s Central Office Cabinet. He or she reads incoming mail and email, assembles and attaches appropriate data from files, and re-routes material not requiring the Superintendent’s attention. He or she creates, edits, and processes letters, annual reports, and other documents independently for the Superintendent of Schools; composes replies to routine correspondence for Superintendent’s review and signature; assists with the compilation of materials for the Superintendent’s Newsletters; designs, formats, produces, and distributes electronic and print versions of the Superintendent’s Newsletter. The Executive Assistant updates the District’s website with pertinent information from the Superintendent’s office and the School Committee. He or she supports the Superintendent and the Cabinet with memorandums, researching statistical and other information for various state agency reports and Superintendent presentations, press releases, mailings, presentations, meeting handouts, live electronic documents, requests for proposals, and other similar tasks using Google and/or Microsoft Office. He or she maintains effective electronic and paper filing system that ensures timely retrieval of all relevant information related to policies and practices, laws and regulations, school system history, contracts, and reports; welcomes the public, both on the telephone and in person, in a warm and professional manner and directs inquiries to the appropriate member of the administrative team. He or she maintains electronic calendars, coordinates meetings, schedules rooms, submits expenditure reimbursements, ordering and maintaining supplies, coordinating vendors for off-site meetings, filing, and completing other office tasks as directed. For major administration events or projects, the Executive Assistant coordinates the efforts of other administrative assistants and clerical personnel when necessary. He or she enters all Superintendent purchase requisitions and monitors Superintendent accounts using the School Department accounting software. He or she provides effective oral and written communication, and maintains relationships with members of the School Committee, school district personnel, other outside agencies, the public, and the news media; keeps the Superintendent of Schools apprised of potential problems and concerns; assists in preparing communication bulletins to the School Committee regarding organizational updates and activities. He or she communicates with the members of the School Committee in regards to meetings, warrants, and other relevant District matters; creates and posts meeting agendas in accordance with the Open Meeting Law (M.G.L. c. 30A, §§ 18-25); creates packets of supporting documents distributed before or at School Committee meetings; writes official minutes for School Committee meetings; updates the District’s Policy Manual when appropriate. The position requires attendance at all full School Committee meetings, which generally occur once or twice a month. Apply to our ad on SchoolSpring.com https://www.schoolspring.com/jobs/job.cfm?jid=3103935&