Town of Kingston webpage for full description Experienced administrative assistant is needed to team with the Health Agent and Board of Health. Familiarity with and interest in BOH issues a plus. Some of the responsibilities include:

Responsible for accurate minutes of each regular, executive, and emergency meeting of the BOH.

Prepares public hearings, meetings, drafts agenda and creates public record minutes for BOH members and Agent review.

Maintains Department/BOH Facebook and web pages.

Conducts data entry for public health information including, but not limited to COVID-19 information for digital reports. Create excel spreadsheets for logging complaints, requests, work schedules or relate recordable events.

Required to handle confidential information related to legal matters along with confidential medical records covered by HIPPA Regulations

Required to attend evening BOH meetings twice a month. May be more frequent.

Exercises responsibility for the maintenance of important departmental records requiring the careful recording, classification and compilation of information; posts and records information; updates data; checks, sorts, records and files various materials; calculates and prepare weekly payroll for department; may maintain personnel records.

Maintains records related to the department’s budget; is responsible for budget details, accounts and summaries; monitors expenditures and balances within accounts; assists department head with preparation of annual budget; prepares monthly, quarterly and annual budgetary reports.

Prepares purchase orders; may pay bills and processes invoices; prepares bid documents and legal advertisements; orders supplies as needed or directed.

Acts as receptionist, screens telephone calls and visitors, referring same to appropriate official or office.

Assists applicants in filling out forms as required

After your full review of the position please complete the town of Kingston employment application and submit your resume. Application materials can be emailed to personnel@kingstonmass.org, mailed to the Town of Kingston, Town House Attn: Human Resources, or hand delivered.

The town of Kingston is an Equal Opportunity/Affirmative Action Employer.

Position is accepting applications until an offer is made.

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