Human Resources Administrative Assistant

Job Description

Human Resources Administrative Assistant

Position Purpose: The purpose of this position is to produce professional clerical work products and services for a city department. The incumbent has highly responsible clerical, administrative and supervisory office duties of significant difficulty including independently maintaining and/or supervising the maintenance of financial, personnel, and other records, transcribing and producing customer quality correspondence and other routine documents, supervising other department clerical staff, and acting as a liaison with other city departments and divisions. An Administrative Assistant is responsible for maintaining and improving upon the efficiency and effectiveness of all areas under his/her direction and control. Assists the public with applications and information as needed. Processes and maintains civil service applicants and appointees. Administers and performs tasks to assure procedural compliance with applicable Civil Service regulations. Coordinates city training sessions under Human Resources jurisdiction; Prepares written job offers and notification of appointments. Performs recruitment tasks such as coordinating and placing advertisements, maintaining applicant logs, ensuring that applicant qualify for position(s) applied, receive copies of all licenses from applicants, preparing correspondence and files, scheduling interviews and provides orientation packets. Schedules and notifies potential applicants of pre-placement examinations and testing. Maintain employee personnel and medical files. Answers the telephone, assists the general public daily and performs other clerical tasks. Must be accurate, thorough and well organized in working with detailed information; takes initiative to assure timely compliance with deadlines and the resolution of pending matters; maintains excellent working relationships with employees, supervisors and others with whom the position must work; must be able to maintain confidential information. Demonstrates a strong to a highly proficient use of computers, demonstrates excellent public relations and communications skills. Assists the Director with the departmental on-line budget application and forecasting to be submitted to the mayor, and council for review and approval. Full job description available through Human Resources department.

Qualifications: Must maintain a high level of confidentiality Associates degree or two years of post-high school training in business, secretarial science or related field; and five years of experience in general clerical and secretarial work, including at least one year of supervisory experience; municipal experience preferred; or any equivalent combination of education and experience. Municipal HR experience preferred. Must pass a Criminal Offenders Record Information and pre-employment physical with drug and alcohol test, Background Check. Must sign a Confidentiality Agreement.

Salary: starting salary $72,144.00, up to $87,981.00. Hours Mon – Fri 8:30 a.m. – 4:30 p.m.