Part-Time Administrative Clerk to the Planning Division

Job Description

The town of Falmouth welcomes applications for a detail-oriented and customer-service-focused Administrative Clerk to join the Planning Division of our Community Development Department. This position supports the Planning Division, with an emphasis on assisting efforts to preserve and create affordable housing in the Falmouth community.

This is a part-time, year-round, non-benefit-eligible position that works 19 hours per week. Hours will be scheduled Monday through Friday between 8 a.m. and 4:30 p.m.

Duties include:

• Providing administrative support for meetings of boards and committees associated with the Planning Division, including the Planning Board and Affordable Housing Committee;
• Maintaining affordable-housing lottery information, the master affordable-housing list, the Town’s Subsidized Housing Inventory, records of projects funded through the Affordable Housing Fund, and annual monitoring-agent reports;
• Monitoring the town’s online permitting system for information needed for housing records and inventories;
• Accepting Affordable Housing Fund and Local Initiative Program applications; checking submissions for required documents and basic completeness; routing materials for review and signature; and organizing records supporting awards and disbursements;
• Maintaining assigned webpages, online records, application forms, and lists;
• Providing information about Planning Division programs and procedures and referring complex or sensitive matters;
• Receiving, logging, scanning, filing, and routing plans, applications, decisions, reports, and supporting documents and reviewing submissions for required forms and basic completeness;
• Processing Planning Division invoices and payroll records, monitoring routine expenditures, and assisting with information for the annual budget, town report, and other recurring reports; and
• Preparing correspondence, notices, forms, reports, and other materials and maintaining calendars, contact lists, electronic records, and filing systems.

Minimum Qualifications: High school diploma or equivalent and a minimum of two years of experience involving customer service, administrative support, office procedures, financial recordkeeping, or related work.

Anticipated Starting Hourly Rate: Step 1 ($28.16/hour) to Step 3 ($30.46/hour), commensurate with qualifications and experience, with eligibility for annual advancement along the 7-step pay scale.

Preference Date to Apply: Monday, Oct. 5 by 4:30 p.m.

About the town of Falmouth as an Employer: The town of Falmouth is a people-centered municipality committed to public service excellence. We strive to foster an inclusive and supportive work culture grounded in professionalism, collaboration, and accountability, and we invest in our employees through ongoing training and professional development opportunities.

We are proud to be an Equal Opportunity Employer and welcome applications from all qualified candidates. All applicants must be able to interact and work effectively and respectfully with individuals and groups of various abilities, cultures, backgrounds, ages, and identities.