School Business Manager (Administration and Finance Office) (SY22-23)

Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. CPS is a culturally responsive school district. CPS is looking for its next School Business Manager. The candidate is responsible for administering the business affairs of the district including, but not limited to, developing and managing the annual budget, supervising revenue and expense administration and payroll, and overseeing purchase requisitions. Employee is required to perform all similar or related duties. More details about our School Business Manager can be found on our website at www.chelseaschools.com/careers and search for the School Business Manager position.

Essential Functions

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

  • Together, with district leadership, develops annual budget. Establishes budget development schedules and timelines; develops salary, expense and trend data; inputs budget data, and coordinates production and distribution of budget.
  • Develops and implements the district’s accounting system and procedures; provides timely and accurate financial information and ensures the integrity of the financial data by instituting proper internal controls.
  • Manages current year budget, including monthly projections, accounts payable, and budget transfers.
  • Maintains database of current contracts; provides notification prior to end date, prepares contract extensions; and prepares scope of services for new contracts.
  • Reviews and approves all school department purchase requisitions; coordinates with city’s Chief Procurement Officer, as needed.
  • Compiles data for and prepares End of Year Reports in format required by Commonwealth; prepares other routine and ad hoc financial reports.
  • Works with food service management vendor; reviews and submits monthly claims and commodity offers to Department of Elementary and Secondary Education (DESE).
  • Ensures accurate and timely payroll processing and position control.
  • Participates as an active member on Chelsea Public Schools’ Wellness Committee, established pursuant to state and federal law to promote and protect children’s health, well-being, and ability to learn by supporting healthy eating and physical activity. Supervises subordinate staff; makes work assignments, provides training, and evaluates performance.
  • Maintains and improves upon the efficiency and effectiveness of all areas under his/her direction and control.

Required Qualifications:

  • Bachelor’s degree in business administration or a related field and from three up to five years of experience in school finance or municipal finance or any equivalent combination of education and experience required.
  • Licensed as School Business Manager by the Board of Elementary and Secondary Education, or eligible for licensure. Certification as Massachusetts Certified Public Purchasing Official (MCPPO), required within three years of date of hire.
  • Knowledge: Thorough knowledge of public accounting and auditing principles, practices and procedures. Thorough knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and applicable Massachusetts general laws, regarding finance and procurement. Knowledge of district budgetary functions. Knowledge of best practices in grants management. Thorough knowledge of district policies, procedures, and operations.
  • Abilities: Ability to analyze and interpret financial data and to present findings clearly. Ability to establish and maintain cooperative relationships with district and city management and staff, funding agencies, vendors, and other governmental representatives. Ability to communicate effectively, orally and in writing. Ability to respect and preserve confidentiality. Ability to train and supervise employees effectively. Ability to resolve conflict in a calm and constructive manner. Ability to develop or revise policies and procedures to improve district operations. Ability to act in a collaborative manner when working and making decisions.
  • Skill: Excellent skills in the use of personal computers and software, including financial software, word processing, and spreadsheet applications in support of district operations. Excellent organizational, time management, and analytical skills. Strong commitment to excellence in customer service. Analytical skills to assess current performance and improve processes. Attention to detail.

Qualifications Preferred:

  • Master’s degree.
  • Specific experience in nonprofit management, education, social work, and working with schools is desired.
  • Bilingual in Spanish.

Salary: $93,000.00-$120,000.00/Annual Salary

Terms: This is a non-union position, 40 hours per week, year round, and 215 day work year.

How to apply: Visit us at www.chelseaschools.com/careers and search for the School Business Manager position.

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