City Clerk

Job Description

POSITION OVERVIEW:

The City Clerk is the official keeper of records for the city, including but not limited to Vital Statistics, City Council records, Ordinances, and other official documents.

SUPERVISION RECEIVED: Works under the general direction of the City Council or designee.

MIN ESSENTIAL FUNCTIONS:

• Clerk to the City Council and to all Council Committees.
• Creates and maintains City Council agenda and records; attends all City Council and committee meetings and creates public records of events;
• Serves as the city’s frontline customer service department for residents and visitors seeking vital records, information, or documentation.
• Registrar of Vital Statistics for the city; oversees and participates in the creation, maintenance, recording, and issuance of certified copies of births, deaths, and marriages; submits reports to requisite authorities.
• Responsible for the receipt, recording, and maintenance of all official public records, including road layouts, general and zoning bylaws, personnel bylaws, ordinance bylaw, business certificates, professional registrations, conflict of interest disclosures, historical records, meeting minutes of municipal boards and committees, etc.
• Responsible for updating city administration and city website and records of all updated ordinances, charter review, and municipal codes.
• Works with the Director of Human Resources on all personnel issues related to the Clerk’s Office, including, but not limited to, coaching, training, supervisory, personnel discipline.
• Responsible for the development and implementation/organization of management practices for filing or storage of municipal documents.
• Administers the oath of office for all municipal officials, keeping records of oaths, bonds, and resignations.
• Performs marriages in accordance with laws and policy.
• Tracks and coordinates follow-up actions arising from City Council and Committee meetings;
• Provides timely and accurate post-meeting deliverables to City Councilors
• Performs other related job duties as required by law, City Council, Mayor, or designee.

MINIMUM QUALIFICATIONS:

• Associate degree in public administration, business management or a related field combined with three years of experience in municipal government.
• *Certified Municipal Clerk designation may be substituted for the associate degree.*
• Five years of supervisory experience.
• Three years of customer service experience.
• Strong knowledge of state/local laws, licensing, record keeping, management and retention.
• Proficiency with MS Office suite.

Preferred Qualifications:

• Bachelor’s degree in public administration, business management of a related field combined with three years of experience in municipal government
• Designation as a Certified Municipal Clerk.
• Five years of supervisory experience.
• Three years of customer service experience.
• Strong knowledge of State/Local laws, licensing, record keeping, management and retention.
• Proficiency with MS Office suite.