Administrative Assistant

Job Description

The town of Wellesley Police department seeks an Administrative Assistant to support the Police Chief and Deputy Chief. This role requires strong confidentiality, accuracy, and attention to detail.

Responsibilities

• Process accounts payable/receivable and prepare deposits
• Maintain filing systems, personnel records, and accreditation documents
•  Provide daily administrative support, including scheduling, correspondence, mail, and greeting visitors
• Prepare letters, reports, and forms
• Assist with monitoring the departmental budget
• Serve as backup for payroll, attendance, billing, and account reconciliation
• Manage overdue accounts and follow-up
• Order and track office supplies
• Maintain confidentiality and perform related duties

Requirements

• Associate degree in business, accounting, or related field, or equivalent experience
• Three years of office experience, including accounting/bookkeeping
• Proficient in Microsoft Office and able to learn financial/payroll software
• Strong communication, organization, and attention to detail

Preferred

• Municipal or law enforcement experience
• Knowledge of MA Public Records and CORI laws
• Notary Public certification
• Experience with Munis

Anticipated hiring range: $31.64–$42.64 DOQ.

Apply by submitting a cover letter and resume or Town application to Human Resources, 525 Washington St., Wellesley, MA 02482, or email [email protected]. Open until filled. AA/EOE.