Administrative Assistant- Select Board

Job Description

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provide extensive customer support in person, via email and telephone
• Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters
• Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board
• Prepare motions and PowerPoint presentation for Town meetings
• Prepare biweekly Select Board agenda, post meetings and agendas with the Town Clerk and on the Town’s website.
• Prepare Town Meeting warrants, advertisements regarding the opening and closing of the warrants as well as publication of the warrants according to Town Charter and Town Bylaws
• Assist the Town Administrator with update on fleet schedules and property information for insurance provider and other related insurances issues and applications
• Attend Select Board meetings and prepare minutes for approval. Post minutes once approved.
• Prepare correspondence for Select Board and Town Administrator.
• Process requests for temporary licenses and coordinate with appropriate departments. Prepare for Select Board approval, distribute licenses and collect fees.
• Participate in special projects and performs a variety of related duties

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge: Must have knowledge of municipal regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software

Ability: Ability to establish and maintain effective and harmonious working relationships with the public, officials and internal personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.

Skill: Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.