Administrative Assistant – Select Board

Job Description

Posting Date: March 24

Position Title: Administrative Assistant – Select Board

Work Hours: 37.5 hours per week

Annual Salary: $64,845.30

ESSENTIAL FUNCTIONS

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provide extensive customer support in person, vial email and telephone
• Track and administer annual board and committee appointments and reappointments, including contacting members, tracking vacancies and preparing letters of appreciation
• Track annual licenses and prepare renewal notices, track responses and prepare documents for Select Board
• Prepare motions and PowerPoint presentation for Select Board meetings and town meetings
• Prepare biweekly Select Board agenda and post meeting and agenda with the Town Clerk and on the town’s website.
• Attend Select Board meetings and prepare minutes for approval. Post minutes once approved.
• Prepare correspondence for Select Board and Town Administrator.
• Process requests for temporary licenses and coordinate with appropriate departments. Prepare for Select Board approval, distribute licenses and collect fees.
• Coordinate applications and registrations for Marshfield Fair and other events in town

KNOWLEDGE, ABILITY, AND SKILLS

Knowledge: Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software

Ability: Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people.

Skill: Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.