Job Description
The City Clerk is the official keeper of records for the city, including but not limited to vital statistics (birth, marriage, and death certificates), City Council records, Ordinances, and other official documents.
ESSENTIAL FUNCTIONS:
- Clerk to the City Council and to all Council Committees.
- Creates and maintains City Council agenda and records; attends all City Council and committee meetings and creates public records of events; functions as liaison between various municipal departments and City Council.
- Serves as the city’s frontline customer service department for residents and visitors seeking vital records, information, or comparable documentation.
- Registrar of Vital Statistics for the city; oversees and participates in the creation, maintenance, recording, and issuance of certified copies of births, deaths, and marriages; submits reports to relevant authorities as required.
- Responsible for the receipt, recording, and maintenance of all official public records
- Responsible for updating city administration and city website and records of all updated ordinances, charter review, and municipal codes.
- Works with the Director of Human Resources on all personnel issues as they relate to the Clerk’s Office, including, but not limited to, coaching, training, supervisory, personnel discipline, etc.
- Responsible for the development and implementation/organization of filing and storage management practices for official municipal documents.
- Assists in managing FOIA requests as needed.
- Serves as the “Keeper of the Seal;” seals and attests by signature to all documents requiring city certification.
- Administers the oath of office for all municipal officials, keeping records of oaths, bonds, and resignations.
- Conducts genealogy research, notarizes documents, records, and certifies cemetery deeds, records pole hearings and pole locations, certifies paperwork for pole hearings.
- Performs marriages in accordance with laws and policy.
- Tracks and coordinates follow-up actions arising from City Council and Committee meetings
- Provides timely and accurate post-meeting deliverables to City Councilors,
- Performs other related job duties as required by law, City Council, Mayor, or designee.
MINIMUM QUALIFICATIONS: Any equivalent combination of education, training, certification, and experience listed below may be considered.
- Associate degree in public administration, political science, or related field with at least five years supervisor experience. Must have a minimum of three years’ experience in municipal government or business administration. Must have at least three years of customer service, finance, or bookkeeping experience.
Beneficial:
- Bachelor’s degree in public administration, political science, or related field.
- Experience managing a high-volume office.
- City Clerk Experience
Visit the city of Medford’s website for a full job description
