Executive Assistant to the Select Board and Town Manager

Job Description

The Town of Plymouth is seeking an Executive Assistant to the Select Board and Town Manager. Responsible for varied duties requiring the exercise of independent judgement with considerable discretion and tact in coordinating the activities of the Select Board and Town Manager’s office.

NOTE: Please apply directly at www.plymouth-ma.gov

Under the direction of the Town Manager, coordinates the flow of communication between the Select Board’s office and the public. Must have great customer service skills. Prepares agenda for weekly meetings of the Select Board, attends all executive and public meetings of the Select Board and is responsible for the recording and detailed transcription of minutes. Maintains effective public relations, assists with the maintenance of the town’s website and social media. Responds to inquiries from the general public and town employees on matters relating to town policies, rules, and regulations. Facilitates communication between town departments and the Select Board. Works with the Town Clerk’s Office to manage the town’s Board and Committee database. Manages the yearly application process for members of Town Boards, Committees and Commissions. Prepares purchase orders, processes bills and invoices for services. Tracks and balances the budget for the Town Manager and Select Board. Processes mail; prepares correspondence, memoranda, and notices. Prepares postings of meetings and public hearings. Maintains effective public relations with press/cable to cover meetings, special events, newspaper articles, news releases and other writing projects.

Education and Experience: Associate degree in business or related field with a minimum of three experience in administrative, public relations and office administration work, as well as managing social media platforms; excellent digital, verbal and written communication skills required. Bachelor’s degree preferred; experience working in municipal government strongly preferred; or an equivalent combination of education and experience.

Licensing/Certifications: Notary Public (certification expected within six months of appointment). Open Meeting Law training.

Salary Range $32.4383-$40.6724, 37.5 hours/week. Applications will be reviewed upon receipt. Applications, to be submitted with a cover letter and resume, are available at www.plymouth-ma.gov and will be accepted on-line or in the Human Resource Department, 26 Court St., Plymouth, MA 02360. AA/EOE