Senior Administrative Assistant

Job Description

Sunita L. Williams Elementary School is seeking candidates of diverse backgrounds and experiences for the position of Senior Administrative Assistant.

The Senior Administrative Assistant provides high-level secretarial and administrative support to the Principal and school administration. This role serves as the primary point of contact for parents, staff, and students, ensuring the school’s daily operations run smoothly, safely, and efficiently.

Under the principal’s supervision, the Senior Administrative Assistant will manage the daily operations of the front office. In coordination with the principal, Assistant Principal, and Coordinator of Special Education, this role will support scheduling appointments, maintain school-wide calendars, communication, and overall coordination of duty & teacher coverage.

In addition, this position performs office & clerical tasks to support the effective operation of the main office, such as greeting parents and other office visitors, answering phones, filing, making copies, and distributing mail. Knowledge of basic webpage preferred. Duties may also include assisting with other miscellaneous office tasks and classroom supervision.

• Manages substitute coverage for classroom teachers and specialists, working closely with the payroll coordinator.
• Performs receptionist duties such as greeting visitors, parents, and other school-related business. Tracks school visitors, ensures all visitors adhere to security protocols to maintain a safe campus. Answers phones, forwards calls, and takes messages.
• Draft and distribute school newsletters, emails, and emergency notifications via mass communication tools.
• Manage the daily flow of the front office, including visitor check-ins, phone inquiries, and student arrivals/departures.
• Ability to maintain confidentiality of information regarding students, families, employees, and others.
• Ability to understand, apply, and use desktop computers and software applications (PowerSchool, Google Suite (Docs, Sheets, Forms), etc.
• Maintains the Principal’s calendars, scheduling appointments with teachers, parents, and community members.
• Works collaboratively with the town of Needham facilities department in ensuring a safe, clean, and welcoming school environment.
• Maintains accurate student files, including enrollment, attendance, and transcripts. Maintains databases and runs reports as needed
• Performs related duties as required by the principal or the assistant principal

Qualifications:
Good communication skills and ability to work well with others in a fast-paced environment. Strong technology skills, previous work with elementary-aged students preferred.

Compensation and Benefits:

Hours: 12-month position, Monday- Friday, 7:30 a.m. – 4 p.m. (40 Hours per week, eight hours per day, not including 30-minute unpaid lunch)

Please review the Unit D Contract and this page to learn more about employee compensation and benefits. Salary range: AR5 $29.23-$32.42