Executive Assistant- Town Clerk’s Office

Summary

Position provides highly responsible clerical services to a town department, maintains confidential departmental information, receives telephone calls and visitors, develops office procedures, maintains filing systems, prepares budgets and reports, prepares a variety of correspondence, sets up meetings, schedules and coordinates appointments, and gathers, duplicates and distributes information as necessary.

Essential Functions

1. Prepare and process records, letters, permits, and forms, memoranda, meeting minutes, mail and correspondence of a public and of a confidential nature.
2. Maintain paper and electronic filing systems, including confidential personnel records, accounts, and contract files, including maintaining the Town Clerk’s website
3. Assists the Town Clerk In preparing for federal, state and local elections. Certifies candidate nomination papers/petitions.
4. Assists the Town Clerk in preparing for Town Meetings.
5. Receive and process inquiries and complaints received, resolving as necessary, or routing to appropriate personnel for resolution, and answer telephones and greet visitors to facility.
6. Prepare and process turnovers as necessary, prepare vouchers for payment, prepare payroll, and other department supplies.
7. Assist the Town Clerk with the Public Records Requests and the Filing of State Ethics along with other departmental staff in the performance of their duties as necessary.

Education and Experience

A candidate for this position should have an associate’s degree and three to five years’ experience in an office setting dealing with the public, or an equivalent and relevant combination of education and experience.

Applicants must submit a town of Harwich Employment Application along with a cover letter and resume to the Human Resources Generalist, Angelique McGibbon. Submittals can be submitted electronically to angelique.mcgibbon@harwich-ma.gov or mailed/delivered to 732 Main St., Harwich MA  02645.