Administrative Specialist

Job Description

The city of Watertown is looking for an organized and detail-oriented Administrative Specialist to join its Planning and Zoning Office within the Department of Community Development & Planning.

Key responsibilities include: maintaining Zoning Board of Appeals records; receiving, reviewing, and ensuring the completion of applications and supporting materials, and collecting associated fees; drafting legal notices, agendas, and cable postings; corresponding with abutters and sending notices of decisions and certificates of grants to petitioners; tracking the permit process and providing information packets for ZBA meetings; attending ZBA meetings, taking minutes, and posting meeting information on the Division/Department’s website; ensuring compliance with Open Meeting Law regulations for ZBA meetings; and performing additional administrative tasks as needed to support the Zoning Division, Planning Board, and the department’s overall customer service needs.

MINIMUM QUALIFICATIONS: Associates degree or two years of technical or business school and one to three years’ work experience, preferably in a customer service-oriented role. Excellent customer service, multi-tasking, and organizational skills are essential. Proficiency with Microsoft Office and experience with database management software are highly preferred.

This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple tasks effectively. If you are passionate about zoning and planning in the community, apply to join our dedicated team.

TERMS/HOURS: This is a 37.5 hour per week position. The work week is 37.5 hours (Monday, Wednesday and Thursday: 8:30 a.m. – 5 p.m.; Tuesdays: 8:30 a.m. – 7 p.m.; Fridays 8:30 a.m. to 12:30 p.m.). This position will require attendance at one to two evening meetings per month.

SALARY: This is a union position with a Grade 3-Step 1 rate of $57,513. Hiring above Step 1 is dependent on qualifications and experience.

TO APPLY: Candidates must submit a city Application, along with a cover letter and resume, to [email protected].