Assistant to the Town Manager

TOWN OF MIDDLEBOROUGH

JOB POSTING 

Position: Assistant to the Town Manager

Location: 10 Nickerson Ave., Middleborough, MA

Status: Full-time, non-union, contracted employee

Hours: 40 hours per week

Wages: $85,000 – $99,000, commensurate with experience

The Assistant to the Town Manager is responsible for highly professional administrative work. This position directly assists the Town Manager in a wide range of functional areas and initiatives, including procurement, the Town budget, and Town contracts. This position reports directly to the Town Manager.

ESSENTIAL FUNCTIONS

• Directs the preparation and review of the department budget for the Town Manager’s Office. Assists the Town Manager in the development of the annual operating and capital budgets; reviews annual departmental budget submittals with each department head. Performs analysis of department budgets and makes recommendations for the Town Manager’s review.
• Assists the Town Manager in responding to requests and inquiries from the Select Board, elected and appointed officials, and the public.
• Prepares invitations for bids, requests for proposals, quotes, contract reviews, and other procurement-related acquisition documents in compliance with procurement laws and the rules and regulations of the Town. Administers the opening procedures, analyzes the contents, makes a recommendation for the award, and facilitates the contracting process.
• Reviews, crafts, prepares, and approves contracts for execution by the appropriate authority
• Assists the Town Manager in the daily operation of the town government. Undertakes assignments, administrative tasks, and supervisory functions, as directed by the Town Manager; represents the Town Manager and keeps them informed with regard to Town business and administrative financial affairs.
• Administers various insurance policies for the town, including, but not limited to, workers’ compensation and town liability insurance; acts as a liaison with insurance companies; prepares all supporting documents and reports.
• Acts as assistant to the Chief Procurement Officer. Issues purchase orders, oversees bids/requests for proposals, prepares training materials; assists with all procurements, bid procedures, and requests for proposals; may coordinate the purchase of supplies, materials, and equipment; ensures competitive bidding, and notifies bidders of awards for all departments and activities of the town.
• Maintains list of bids and related information; revises bid specifications and sends out information to vendors; advertises bids, and coordinates incoming bid materials from vendors; prepares public notices regarding employment opportunities and arranges for advertising and interviews.
• Assists in the preparation of the Annual and Special Town meeting warrants and warrant articles, when needed. Coordinates the compilation, typing, and proofing of the Town’s Annual Report.
• Acts as a backup to the Human Resources Department for all workers’ compensation claims for general government employees.
• Attends Select Board meetings, and meetings of other boards and commissions, if required, and directed by the Town Manager.
• Acts as a representative of the Town Manager in communications with citizens, residents, community groups, etc., and facilitates their interaction with Town departments, boards, and commissions; acts as a representative of the Town Manager at commission, board, and committee meetings. Responds to oral and written inquiries, requests, and complaints; refers citizens to appropriate departments.
• Works on special projects; performs similar or related work as required or the situation dictates.

EDUCATION AND EXPERIENCE

Bachelor’s degree in public or business administration, or a closely related field, and five to seven years of progressively responsible experience; or any equivalent combination of education, training, and experience. Experience with MUNIS and a master’s degree in public or business administration is highly desirable. Massachusetts Certified Public Purchasing Official (MCPPO) certification preferred.

Interested applicants, please submit a resume and cover letter to Allison Ferreira, Human Resources Director, via email to HRD@middleboroughma.gov.

Date of posting: June 17
Deadline: The position will remain posted until filled

The town of Middleborough is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran, genetic information, and other legally protected characteristics.