Job Description
Position Title: Assistant Town Accountant
Department: Finance
Reports To: Town Accountant
FLSA Status: Non-Exempt
Salary Range: $65,000 +/-
Work Schedule: Full-time, 34 hours per week
Position Summary
The Assistant Town Accountant performs a variety of professional accounting and administrative duties in support of the Town Accountant to ensure the proper recording, maintenance, and reporting of the town’s financial records in accordance with applicable laws, regulations, and generally accepted accounting principles. This position plays a key role in supporting the integrity and transparency of the Town’s financial operations.
Essential Functions and Responsibilities
- Assist in the preparation and maintenance of the town’s general ledger and accounting records.
- Review and process vendor warrants, ensuring compliance with Massachusetts General Laws (MGL), Town policies, and budgetary limits.
- Review departmental expenditures and account codes for accuracy and appropriateness.
- Assist with reconciliation of accounts, including bank statements, cash books, and other subsidiary ledgers.
- Maintain and monitor grant funds, revolving accounts, capital accounts, and special revenue accounts
- Assists in the preparation of year-end financial reports submission, Balance Sheet, Schedule A, and Free Cash certification.
- Collaborate with departments to resolve accounting issues and provide guidance on proper financial procedures.
- Support the audit process by gathering data, preparing schedules, and responding to auditor inquiries.
- Assist in maintaining fixed asset records and depreciation schedules.
- Assists in maintaining chart of accounts; creates and edits vendor records; sets-up grant accounts.
- Assists with the school’s End of Year Report by compiling and preparing town costs.
- Enter journal entries and adjustments as needed.
- May perform the duties of the Town Accountant in his or her absence.
- Maintain documentation and records in accordance with state records retention laws.
- Perform other related duties as assigned by the Town Accountant.
Minimum Qualifications
Education and Experience:
- Associate’s degree in accounting, finance, or related field required; Bachelor’s degree preferred.
- Minimum of two years of professional experience in municipal accounting or related field.
- Experience with MUNIS or comparable municipal financial software is highly desirable.
Knowledge, Skills, and Abilities:
- Knowledge of municipal accounting principles and practices.
- Familiarity with Massachusetts General Laws related to municipal finance.
- Strong organizational and analytical skills.
- Excellent attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proficiency with Microsoft Office Suite, particularly Excel.
- Strong interpersonal and communication skills.
- www.swampscottma.gov/human-resources/pages/employment-opportunities
- [email protected]
